How much does rental booking software cost?
The cost of rental booking software depends on three things: how many people work in the account, which features the plan includes, and whether the software runs in the cloud or is installed locally. With 4rentify the monthly subscription starts at €1 and grows with the plan you choose. A locally installed solution usually needs a bigger upfront investment and your own server.
Short answer
- With 4rentify the subscription is monthly and starts at €1 a month.
- The price grows with the plan you pick — how many people work in the account and which features it includes.
- The entry plan costs €1 a month for teams of up to 3 people; for 10 people the price is €5 a month.
- Before you choose a plan, compare what each one includes: equipment and property, locations, reservations, customers and usage reports.
- The full range, from the entry plan to the largest one: €1–€20 a month.
What you pay for (components)
The cost components of rental booking software
| Component | SaaS (e.g. 4rentify) | Installed locally |
|---|---|---|
| Subscription and access | A monthly subscription per plan, from €1 a month | Pricier license, plus your own server and installation |
| Equipment, property, locations and reservations | Included in the plan you choose | Modules paid separately or built on request |
| Usage reports and customers | Usage reports and customer records, included in the plan | Reports built separately, on request |
Practical example
Example: a company in Bucharest that rents out 4 pieces of equipment (a cutter, tools and a generator) fits the entry plan and pays €1 a month for the whole account. Equipment and locations are added from the interface, and reservations with their period, deposit and pickup are recorded as they come in.
Common mistakes
- Comparing only the base price and ignoring the features you use every day (reservations, pickup, return).
- Choosing a locally installed solution and forgetting the cost of the server and of updates.
- Paying for an expensive implementation for a small inventory you could set up yourself from the interface.
How 4rentify helps
- A clear monthly subscription, with plans that include equipment, property, locations, reservations, customers and usage reports.
- Equipment, property, reservations and availability in a single account.
- You add equipment, property and locations directly from the interface, with no separate tools.